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Lean Manufacturing Case Study

Mechanical Control Cables

This implementation case study is a real company with real people. For confidentiality, we will call it "Mechtrol", though that is not their name. When Mechtrol was founded twenty or thirty years before, it was highly successful and made large volume orders with limited variety.

Over the years, markets changed and the product mix became increasingly varied and with much smaller orders. The increasing variety demanded increasing overhead in terms of engineering, material handlers, salespeople, production control, and a host of other tasks.

The traditional accounting allocations tended to  assign too much overhead cost to high volume products and not enough to low volume. This had, in turn, led to more low-volume orders and fewer high-volume orders. But these effects were so slow in developing that they went unnoticed.

Cover_White_Bkgd.jpegNow, Mechtrol was in trouble. Profit margins were low and market share declining. Quality and delivery was not competitive. Two or three consultants spent the better part of four months at the firm. They taught, learned, experimented, and cajoled. As always, paradigm changes are difficult and frustrating and Mechtrol was no exception.

In the end, five workcells were in place and a macro layout showed the locations of remaining cells. Training was well along and teams were developing. Supervisors were learning to deal with the cell environment. Mechtrol carried on this work in the years that followed. The organization had internalized the lessons and spirit of Lean Manufacturing. 

Summary

Element Original Situation Changes
Workcells & Flow Layout Products were built on long, high-speed assembly lines. Separate sub-assembly areas built up orders of subassemblies prior to running the order on the line. We identified product families based on commonality of parts and tooling. Cells were then designed each capable of operating with 1-10 workers. Almost all operations, including subassembly,  are now internal to the cells.
Teams An informal social hierarchy existed in the factory that was largely based on skills and job classification. At the very top were Tool & Die Makers. Then came Screw-Machine Operators, Punch Press Operators, Setup Men, Machine Operators, and Assemblers in that order.  The social structure was dysfunctional and caused large inefficiencies for a variety of reasons.  Teams were formed for each workcell. They had training in SPC and problem-solving but not in team processes. Nevertheless, because of the cell design, the teams quickly bonded and generally work well together.  Teams perform setups, Quality Assurance, and Packaging which had previously been in a different department.
Lean Scheduling Scheduling was done on an MRP system that was so old there was no longer software support. Moreover, the system was not trusted due to a lack of data integrity and general performance. Initially, the MRP system was simply bypassed. Kanban stockpoints were set up for repetitive components. Some repetitive end-products used a Kanban stockpoint in Finished Goods. Low volume or intermittent products were built to order. Several years later, the MRP system was replaced. Because Mechtrol now had the experience to know what was needed, the new MRP was very successful.
Rapid Setup Setup operations were casual. Many small presses and machines had to be setup and then all of them arranged along the assembly line before starting a run. A major line changeover could take all day.  To minimize major changeovers, orders were grouped by similarity and had to be run in sequence. This complicated scheduling, created WIP, excess finished goods and introduced wide variability into the lead time. 1) The workcell configuration limits the number of different fixtures within a cell and thus reduces the number of setups.
2) The firm's Tool & Die shop consolidated multiple operations onto a single die-set for some products. Other modifications speed setups.
3) Cell workers perform setup operations and have incentives to setup fast.
Six Sigma Quality consisted of a final inspection at the end of each high-speed line. By the time defects were caught, all of the subassembly work was complete and many items were in final assembly. Moreover, there were upwards of 20 people working on the line and stopping it to fix the quality problems was disastrous for productivity. Cell teams inspect their own work after training in blueprint reading, SPC, and measurement. Former inspectors audit quality occasionally, setup SPC charts, and monitor SPC activities. In the first cell, quality improved by more than 90% within the first few days.
5-S The plant was a mess. WIP and tooling was scattered everywhere. Aisles were crooked and often blocked.  Following the initial re-arrangements, the firm spent many years organizing work at the detail level. The disappearance of WIP freed space. Floors are painted, teams clean their areas every day. This factory looks and feels World-Class.

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